POSITION OVERVIEW
The Project Manager oversees construction projects from pre-construction through closeout. As the primary point of contact for owners, architects, and subcontractors, you will be responsible for ensuring that every project is delivered on time, within budget, and to the highest quality standards. A Project Manager possesses a deep understanding of construction means and methods, project control systems, financial acumen, and the leadership and communication skills necessary to manage diverse field teams.
ESSENTIAL FUNCTIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
General
- Responsible and accountable for Total Project Delivery, including project costs, scheduling, client relationships, and profitability.
- Directly supervise the activities of the office and field staff related to the assigned projects.
Pre-Construction
- Manage medium to large-scale projects concurrently from start to finish, including estimating and pre-construction.
- Serve as a liaison between Owner, Architect, Vantis, Subcontractor and Vendor staff.
- Read and interpret floor plans and schematics to scale the project tasks accordingly.
- Preparing scopes of work and recommending subcontractors to be selected for contracting. Sending out invitations to bid and managing the bidding process.
- Review and understand the Project Estimate; develop and manage cost control and document control procedures for each project.
- Review, understand, and comply with all the requirements of the contract between owner and contractor.
- Provide construction input to design professionals.
- Assist with providing qualified trades for the bidding process.
- Pre-development input of construction techniques and cost, i.e. constructability reviews.
- Responsible and accountable for day-to-day contact and meet regularly with client and designers to ensure ongoing satisfaction. Attend and provide pre-construction status at OAC meetings.
- Tracking all permits to ensure project schedule is not impacted.
- Reviewing plans and specifications to create scopes of work and execute contracts.
- Assure that subcontractors comply with insurance and bonding requirements.
- Aid compilation of and review all subcontractor scopes. Negotiate buy-out of selected subcontractors.
- Create final project schedule.
- Create and manage all contracts whether prime or subcontracts.
- Prepare and review general construction submittals including shop drawings.
- Review and process subcontractor submittals for adherence to the specifications.
- Managing of project document logs to include RFI's, Transmittals, and Submittals.
Course of Construction
- Direct and lead the subcontractors, material vendors, and superintendents.
- Direct the mobilization of resources, both human and material, including initial site set-up.
- Managing the Owner and Architect including OAC meetings and creating of minutes.
- Resolve subcontractor disputes.
- Conduct Site-Walks and create subsequent write-ups.
- Create bill of materials and provide accurate quotes for both materials and labor, insuring profitability.
- Monitor quality of workmanship and materials on project.
- Maintain weekly status reports on project for supervisory review.
- Coordinating with the Superintendent and subcontractors to develop and update the project schedule.
- Assist Safety Director by representing the Company on OSHA inspections when necessary. Provide safety reports on projects when necessary.
- Directly supervise the activities of the Project Engineers, Superintendents, Field Engineer, and any company general labor.
- Create and maintain site logistics plan.
- Regularly update the project schedule.
- Create and manage RFI's.
- Review and resolve subcontractor claims in accordance with contract documents.
- Ensure project as-builts are updated regularly.
- Monitor execution of punch lists & quality control.
- Maintain records of job cost.
- Oversee superintendent project photos are regularly taken and the daily log is managed by the superintendents.
- Oversee superintendent projects perform safety meetings with subcontractors.
- Oversee that the superintendents promote safety on the projects and monitor subcontractor's work as to compliance with the comprehensive project safety program.
- Oversee and maintain the Vantis project management system.
- Conduct exit meeting with 3rd party inspectors.
- Review and approve subcontractor's and supplier's pay request.
- Maintain, if applicable, communication/coordination with national suppliers.
- Evaluate the individual performance of the personnel to maintain the company's high standards of success.
- Create a highly motivated team orientated attitude with construction personnel and trade associates.
- Keep the field personnel informed with the current events of the company.
- Plan, manage, direct and instruct the field associates so that coverage is provided while on vacation or approved absence from the company.
Post-Construction
- Managing project close out, as-builts, O&M’s, warranties, lien releases, punch list items, extra products and key control.
Administration
- Manage all administrative functions on the project.
- Follow all procedures and policies of the company.
- Ensure compliance with the company's safety program.
- Create and evaluate process flows and recommend improvements.
- Ensure deadlines and cost targets are met, including creating schedule, cost performance baselines / indexes, scope baseline, and tracking / adjusting progress.
- Manage all sides of the project financially including contracts, projections, billings, etc.
- Maintain required project documentation (Project Charter; Scope; MS Project Plan; Communication Plan; Configuration Management Plan; Risk Register and Risk Mitigation Plans; RAID logs; Lessons Learned; Training materials; Sign-off).
- Teach and provide training to the construction personnel in the policies, procedures, systems and technical construction techniques used by the company.
- Continuously evaluate the capabilities of the construction personnel and at regular intervals as determined by company policy.
- Participate as needed in interviewing potential candidates for new positions available.
- Offer technical expertise during design and construction.
- Assist as necessary in the procurement of building permits.
- Communicate and monitor the goals and objectives to the field associates.
- Other duties as assigned by the Director of Construction and Operations.
KNOWLEDGE, SKILLS, & ABILITIES
- Exceptional strong analysis and critical thinking skills.
- Exceptional reading, writing, and analysis comprehension skills.
- Deadline and detail oriented.
- Must be familiar with general contracting procedures.
- Lean Construction knowledge preferred but not required.
- Design-build experience preferred but not required.
- OSHA-30 and First-Aid/CPR Certification preferred but not required.
- Knowledge of construction building codes.
- Ability to communicate verbally and in writing.
- Knowledge of construction estimating and scheduling practices.
- Must demonstrate managerial skills appropriate with this position.
- Must be proficient with digital devices, including laptops, tablets, smartphones, etc.
- Experience waiver: Management reserves the right to amend, modify or waive any education, experience or skill requirement for this position.
- Basic math skills.
- Strong judgement/decision making.
- Software Skills:
- Autodesk Construction Cloud (ACC), PM Management experience is required
- Bidding, Building Connected experience preferred but not required
- Schedule, Proficient in Microsoft Project or other software equivalent is required
- Budget, Change Orders, RFI's
- Meetings, Reports
- Drawings, Documents, Blue Beam
- Microsoft Office Suite: MS Outlook, MS Word, MS Excel
- Acrobat
EDUCATION/EXPERIENCE
- AA / AS degree required. BA / BS degree preferred (from an accredited college).
- Minimum of six years of construction experience.
- A minimum of three years general construction supervisory experience required.
- Experience waiver: Management reserves the right to amend, modify or waive any education, experience or skill requirement for this position.
Physical Demands & Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or listen, must have clear speech. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand, walk, sit, and reach with hands and arms. Must have hand and finger dexterity. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this position include close vision, color perception, distance vision, and the ability to adjust focus. The employee works in a construction environment around loud noise. May be exposed to cold, wet, and/or humid conditions. Works around moving mechanical parts, electricity and/or high, precarious places. Occasional exposure to fumes and/or toxic or caustic chemicals, and airborne particles. Regularly work with others face to face, over the phone and email. The nature of work may require working off hours and/or weekends, and time spent out of the office; reliable transportation required. Periodically works at job sites, which may include climbing stairs or other elevated structures. Must be able to climb or balance; stoop, kneel, crouch, or crawl.